Management and Program Assistant
Performs basic and routine tasks in support of a technical or engineering occupation under the close direction of a manager, coordinator, or more experienced employee. Assists managers and other employees in day-to-day operations. Typical tasks may include a variety of administrative tasks in implementing the office's administrative programs, policies, and procedures. Assignments may include the following general office administration. Prepares and manages documents, compiles, tracks, and analyzes information for a variety of programs, enters budget expenditures, purchases and inventory, establishes, organizes, and manages files and records, provides computer assistance, schedules meetings, prepares correspondence, manages time and attendance, provides written or oral explanations of administrative policies, assists with the implementation of new office policies and systems, maintains calendars and travel records. Compiles and consolidates information, and prepares reports for assigned programs. Has a broad understanding of how administrative, financial, and other business support assignments contribute to the activities of the organizational unit. Assists with various analytical studies, such as travel administration, leave usage. etc., under the general direction of a higher level or more experienced employee. Assists in preparing administrative directives or revisions needed to implement recommendations. Collects program information from FAA personnel and enters it into information systems. Tracks transactions through the office in both electronic and paper form. Gathers data, reconciles transactions, and identifies and resolves discrepancies. Reviews travel authorizations and vouchers for administrative and procedural compliance, including proper cost accounting codes and statistical accuracy. Assists in purchasing administrative supplies or equipment/furniture assuring purchases are made.through the appropriate channels. Ini tiates and reviews procurement requests for equipment and other items to ensure local' purchases, depot orders, etc., are conducted according to policy. Ensures just ifications of requested items meet criteria for expenditures. Assists in ensuring internal control of property by conducting property inventories via AITS periodically by validating property assignment and locations. Uses a wide variety of computer programs and software applications including CASTLE, eLMS, and E2Travel. Utilizes a varietyof financial applications such as DELPHI, REGIS, PRISM,/PCARD,USBank Online etc., as well as Excel to analyze, troubles hoot, and problem solve. To qualify for this position, you must demonstrate in your application that you possess at least 1 year specialized experience at the FV-D, GSFG-3 in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience may include but is not limited to:
planning and accomplishing basic and routine tasks in support of administrative programs; utilizing automated systems to track, reconcile and report data; compiling and analyzing data; preparing and managing documents; and, supporting the office in the areas of financial support, personnel matters, personal property, travel administration and other office programs.Qualifications must be met by the closing date of this vacancy announcement.
Estimated Salary: $20 to $28 per hour based on qualifications.
planning and accomplishing basic and routine tasks in support of administrative programs; utilizing automated systems to track, reconcile and report data; compiling and analyzing data; preparing and managing documents; and, supporting the office in the areas of financial support, personnel matters, personal property, travel administration and other office programs.Qualifications must be met by the closing date of this vacancy announcement.
- Department:
0344 Management And Program Clerical And Assistance - Salary Range:
$44,782 to $67,172 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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